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Application Instructions – DVM Faculty

DVM Faculty Licensures | Application Instructions | Fees | Checking Status


STEP #1 IS TO COMPLETE AND SUBMIT THE ONLINE APPLICATION THROUGH THE LBVM APPLICATION PORTAL. All supplemental documentation can be submitted through the portal AFTER the application is initially submitted. The LBVM cannot guarantee that documents submitted PRIOR to the submission of the online application can be accepted and/or tracked.

DVM FACULTY LICENSURE – Pursuant to LA.R.S.37:1533, the LBVM may issue a veterinary faculty license to any qualified applicant who is employed by a college or university in the state and who is involved in the instructional program of either undergraduate or graduate veterinary medical students. The faculty license cannot be used to practice veterinary medicine at a private or another public facility where veterinary care is provided, or to practice veterinary medicine at an emergency veterinary care facility. Pursuant to Rule 303.E(3b) of the LA Veterinary Practice Act, a completed application along with all supplemental documentation and payments must be received and approved by the LBVM prior to the commencement of practice at the LSU SVM.

The online application along with the following documents can be submitted through the LBVM Application Portal.

    • Photograph – A recent head & shoulders photograph (passport style).
    • Copy of DVM Diploma or Official DVM Transcript – You must upload either a copy of your Diploma or your final DVM transcript.
    • Employment Verification Letter from LSU SVM – You will be asked to upload a verification of employment letter from the LSU School of Veterinary Medicine, signed on company letterhead, with your official start and end dates of employment and your position/title.
      NOTE: This is NOT your offer letter. The Employment Verification Letter has your start and end dates of employment and your position/title. Applicants are advised to contact Mr. Kevin Oubre (koubre2@lsu.edu; 225-578-9552) or Ms. Elizabeth Schick (eday4@lsu.edu; 225-578-9637) in the LSU SVM’s Veterinary Clinical Sciences (VCS) Department to obtain the Employment Verification Letter.
    • Declarations – Additional documentation may be required related to any “yes” responses in the declaration section of the application.

Other documents that must be submitted directly to the LBVM after you have submitted your application and paid your fees above will include:

    • Proof of Valid Licensure in Another State – Applicant must show proof that he/she currently possesses or has previously possessed an active license in good standing issued by another state, territory, or district in the United States at some time within the five years prior to the date of application for a faculty license. The LBVM’s Certificate of Valid Licensure form (download here) or a letter from the state board(s) in which you are licensed indicating good standing and/or any disciplinary action that may have been taken against your license must be submitted. License verification documentation must be submitted directly to the LBVM from the out-of-state licensing board.  A copy of one’s license is not acceptable.
           OR
    • Documentation of Completed Residency / Specialty Field Program (i.e. – Certificate of Completion from your Program) – Applicant must submit a current certificate or other documentation indicating successful completion of a residency or program in a specialty area of veterinary medicine by the American Board of Veterinary Specialty Colleges or its international equivalents accepted by the board at the time of application for a faculty license. Dates of participation must be included on documentation.
           OR
    • Documentation of Pending Completion of Residency / Specialty Program – Applicant must submit a current certification, or is in the process of attaining certification, in a specialty area of veterinary medicine by the American Board of Veterinary Specialty Colleges, or its international equivalents accepted by the board. Dates of participation must be included on documentation. Enrollment in a residency or internship program at the LSU School of Veterinary Medicine does NOT fulfill this requirement.

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Considerations with respect to criminal conviction(s) of an applicant – Statute §1518 of the LA Veterinary Practice Act establishes that the Board shall have the power to examine and determine the qualifications and fitness of applicants for a license to practice veterinary medicine in the state of Louisiana. In so doing, criminal convictions of an applicant may be used for a basis for denial. In accordance with LA R.S. 37:2950, if the conviction directly relates to the practice of veterinary medicine, the Board shall consider all of the following: a) the nature and seriousness of the offense; b) the nature of the specific duties and responsibilities for which the license, permit, or certificate is required; c) the amount of time that has passed since the conviction; d) facts relevant to the circumstances of the offense, including any aggravating or mitigating circumstances or social conditions surrounding the commission of the offense; and e) evidence of rehabilitation or treatment undertaken by the person since the conviction. In accordance with LA R.S. 37:33, an applicant – or a potential applicant – who has a criminal conviction can apply for a statement from the Board for disqualifying status at any time. This request could be made even prior to applying to a veterinary program or veterinary technology program or before applying for the Board’s CAET training course.

 

INSTRUCTIONS FOR APPLICATION PORTAL

LBVM Application Portal

How to Log Into Application Portal – Go to the LBVM Application Portal page. If you have never logged in before, you will need to create your account by clicking on “New user? Apply now” and activate your email address. This email address will be your primary means of communication and used to log into your application in the LBVM Application Portal. Once activated, you will receive an email with a temporary password to use for your initial login attempt. Once you log in with the temporary password, you must create three security questions then you will be able to reset your password.

Starting and Completing a New Application –  Once logged into the LBVM Application Portal, on the welcome page you will click the “Start New Application” button. You will then be prompted to select the application type you want to complete. Scroll down and select the “DVM Faculty” application type. The application instructions you are brought to will be specific to whichever applicant type you select. Carefully read through the application instructions page and click “Save & Continue”. Once you start an application, you will be able to stop along any of the steps, then come back to resume at that place in the application at a later date. Follow the prompts and instructions for each section of the application, clicking “Save & Continue” to move to the next sections.

    • Be sure to accurately enter all required information in the application sections, especially all contact information.
    • In the Education section of the application, be sure to select “DVM” as the Level Attained. If your SVM is not listed, select “Other from the list and you will be prompted to type in your SVM.
    • If you answer “yes” to any declaration questions, you will have to enter an explanation and upload any documentation you may have to support your explanation.
    • Read the Certifying Statement and click the checkbox to agree to all conditions of application.

Uploading Supporting Documentation –  When you get to the Supporting Documentation section, you should upload all necessary documentation. Don’t have all documents ready yet? No worries! Upload what you have and click “Save & Continue” to move forward in the application. Once you make the payment and your application is submitted, you will have the ability to upload any remaining documents under Application Documentation (see details below).

Making Payment for Application – When you get to the Applicant Fee Payment section of the application, you will have two options for method of payment. If the LSU SVM is paying for your application by check, you can select the “Check” payment option. Then, after you submit your application, you can print out your Invoice as instructed on the fee payment page, and have your employer mail the check payment with the invoice to: LBVM, 5825 Florida Blvd, Baton Rouge, LA 70806. If you choose to pay by credit card, select the “Credit Card” payment option and follow the prompts. If you pay by credit card using Visa, MasterCard, American Express, Discover, Diners Club, you must contact Mr. Kevin Oubre (koubre2@lsu.edu; 225-578-9552) or Ms. Elizabeth Schick (eday4@lsu.edu; 225-578-9637) in the LSU SVM’s Veterinary Clinical Sciences Department for details on reimbursement. Payment by credit card will help expedite your licensure review and issuance.

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APPLICATION FEES – DVM FACULTY LICENSURE – The application fees for DVM Faculty licensure are as follows:

    • INITIAL APPLICATION FEE (One-time Fee): $100
      Total Fees: $100

These fees are paid when the online application is completed. Instructions for submitting payment can be found below under the “Applicant Fee Payment” section of the application.  DVM Faculty license applicants can pay either by credit card or select “pay by check” to have the LSU SVM submit a check to the LBVM. The best way to expedite the issuance of a DVM faculty license is to pay via credit card and then to work with your contact in the LSU SVM’s Veterinary Clinical Sciences Department for a reimbursement. (There is a 2.8% + %0.25 transaction fee that is automatically added for all credit card purchases, so if they pay by credit card, the total application fee paid would be $103.05.)

If you choose the “pay by check” option, the applicant does NOT pay by check. Rather, the LSU SVM’s VCS Department would make payment by check for the faculty licensure application directly to the LBVM. After you submit your application, you should print out your Invoice as instructed on the fee payment page, and have the LSU SVM’s VCS Department mail the check payment with the invoice to: LBVM, 5825 Florida Blvd, Baton Rouge, LA 70806.

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CHECKING YOUR APPLICATION STATUS
Once your application is submitted you will receive a confirmation email with more details. You can continue to check the status of your application by logging into the LBVM Application Portal then on the Welcome page, click the “Review” button next to your application. (When contacting the LBVM Office regarding your application, please use your application number given in the Welcome page.) You will notice under your application details that your application status may initially be listed as “Submitted” or “Pending Payment” and you will see several items listed under Application Updates related to any required supplemental documentation/information.

NOTE – If any documentation is listed as “Waiting for Upload”, you can finish uploading them at this time in the Application Documentation section.

Your application status will remain as “Submitted” until our office can start reviewing your application material. You are urged to frequently log into the LBVM Applicant Portal to review these application updates from the Board. Your application statuses will update as follows:

    • Submitted – Your application has been initially submitted. Please note that your Application Documentation section may not be completely accurate until we start reviewing your material and your status is updated to “Pending Requirements”
    • Pending Requirements – Our office has started reviewing your material and updating the Application Documentation section with all missing supplemental documentation and/or information. Frequently check your Application Updates for more details as material is received.
    • Pending Payment – All supplemental documentation/information has been received, but final payment of invoice(s) is still needed. Go to “Invoices & Receipts” to make payment.
    • Under Review – Your application has been completed and all necessary supplemental documents and payment(s) have been received. Your application is under final review by the Board.
    • Approved – Your application has been approved and your license has been issued. Log into the License Portal to download your new LA license.
    • Denied – Your application was unfortunately denied by the Board.

You may be contacted via email as we process through your application; however, application updates will be posted in real-time in the Application Documentation section as our office receives more details and/or more of your supporting documentation/information. Feel free to contact us if you have any questions regarding your application for DVM Faculty licensure with the LBVM, but you are strongly encouraged to frequently log into the LBVM Application Portal to check your application status for updates.

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